During the mobility
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INTL
Study certificate from the KIT
If you participate in the ERASMUS program, you must remain enrolled at KIT for the entire duration of your mobility. To enable the IStO to check this, you must download your current certificate of enrollment from KIT as a PDF from Campus Management and upload it to Mobility Online. Please note the following:
Stays starting in August and ending in March (WS) or year-round stays (WS+SS) → upload KIT study certificate from WS.
Stays starting in January and ending in July (SS) → upload KIT study certificate from SS.
Certificate of Attendance (CoA)
The Certificate of Attendance documents your presence at the place of study and must therefore be signed by the local International Office as soon as you arrive. The period of time noted on the CoA determines the number of funding days.
It is important that the period of the planned stay abroad is stated exactly and that the form is signed immediately after your arrival. Upload the signed CoA to Mobility Online immediately. Please note that there may be a maximum of 5 days between the start date entered and the signature date of the partner university (in case of doubt, we will use the signature date of the partner as the basis for payment). In this case (difference of more than 5 days) we cannot accept the CoA. If your start date is more than 5 days before the signature date of the host institution, you can upload the CoA together with proof (NOT a ticket!) of your presence on site as a single PDF in Mobility Online. The proof can be, for example, an invitation/email to an introductory event, welcome week, language course before the semester or information about the first day of lectures.
In the case of a mobility that starts virtually and takes place on site later, the CoA must be signed by the International Office in the host country at the time of your arrival and uploaded by you in Mobility Online.
You can download the CoA from Mobility Online. The document will also be sent to you by e-mail by mid-July (winter semester) or before Christmas (summer semester) at the latest.
ATTENTION: Only the period spent at the university for "academic purposes" is eligible for funding. This often begins with the orientation phase/language course before the start of the semester and ends with the last examination. A private stay abroad - whether before the start or after the semester abroad - is not part of your official Erasmus+ stay.
Learning Agreement "Before the mobility" with all signatures
If the digital Learning Agreement (LA) was only confirmed with your signature and the signature of the subject coordinator of your KIT faculty before your departure, your host institution must reject or accept the DLA in Mobility Online. If this does not happen, unfortunately no 1st installment can be paid out.
Learning Agreement "Changes during the mobility"
If changes are made to the Learning Agreement on site due to a change in the study program, this must be documented and signed by the partner university and the subject coordinator at KIT.These changes should be made at the partner university within the first 2 weeks after the start of studies. The DLA "Changes During the Mobility" is also processed digitally in Mobility Online.
You enter the changes (deleted and added courses), confirm them and the DLA "Changes During the Mobility" will first be checked by your KIT faculty and if it is OK, it will be forwarded digitally to the partner university.
You enter the changes (deleted and added courses), confirm them and the DLA "Changes During the Mobility" will first be checked by your KIT faculty and if it is OK, it will be forwarded digitally to the partner university.
The digital LA "Changes During the Mobility" must be submitted to the partner university in Mobility Online with all confirmations (yours and from the subject coordinators of both universities) no later than 4 weeks before the end of the respective semester.
Certificate of Departure (CoD)
The Certificate of Departure must be signed by the partner university/ International Office at the end of the stay as proof of the entire scholarship-relevant period spent at the partner university.
The end date entered in the CoD (e.g. 25th of June 2015) may not be more than 5 days before the signature date of the partner university (e.g. 20th of June 2015 at the earliest). In case of doubt, we will also use the partner's signature date as a guide. If the signature date of the partner university is later than the end date of your mobility, this is not a problem.
ATTENTION: Only the period spent at the university for "academic purposes" is eligible for funding. This often begins with the orientation phase/language course before the start of the semester and ends with the last examination. A private stay abroad - whether before the start or after the semester abroad - is not part of your official Erasmus+ stay.
Template for personal experience report
In Mobility Online, you enter the experience report using a form. We recommend creating the report in a text editing program from which the content can be copied into the various form fields. You can download a template here.
You should provide impressions in the following areas:
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Preparation and arrival
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Life and organization at the university
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Courses with description
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Recognition procedure
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Free time
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Contacts and integration
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Self-development and conclusion
The experience report will be published in anonymized form on the website of the International Students Office in order to serve as a source of information for subsequent ERASMUS+ students. Fair criticism is welcome. However, we reserve the right to delete disparaging or offensive passages completely or not to publish the report. Especially if people are mentioned by name.
If you agree to your report being made available online to future outgoers, please check the " Yes" box under "Publish" in Mobility Online !
At KIT, the mobility grant is not paid out monthly, but in two installments.
First installment
Second installment
Funding for stays within the framework of the SEMP (Swiss European Mobility Program)
Funding for stays in SWITZERLAND (SEMP) is the responsibility of the host university, not the KIT ERASMUS team. Therefore, you only need to upload or enter your Learning Agreement (LA), the safety instructions, the certificate of enrollment from KIT, any changes to your LA, your experience report and your transcript of records (TOR) from the host university in Mobility Online.
An extension is only possible in the same academic year, as the ERASMUS+ funds are tied to the academic year. A stay in the summer semester can therefore not be extended to the following winter semester.
Please note that an extension for stays in the academic year 2022/23 is excluded for administrative and financial reasons! The process described below is expected to apply from academic year 23/24 (start of the stay in winter semester 23/24).
If you extend your stay in the winter semester to the following summer semester, please note the following:
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Check with the partner university (PHS) whether you can stay longer as an ERASMUS+ student. This decision lies with the PHS, as you have initially only been nominated for one semester. Afterwards, please obtain the approval of your faculty coordinator at KIT. Once both the PHS and your KIT faculty have agreed, we will confirm our agreement for the extension by e-mail to your contact at the host university. Send the e-mail address of the contact person at your host university to erasmus-out∂intl kit edu.
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You must conclude a new Learning Agreement (LA) for the second semester, which must be signed by both the partner university and your faculty coordinator in Karlsruhe; i.e. you must also coordinate the extension in your faculty (can be done by e-mail). Please remember that you must return at least 20 ECTS credits per semester.
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As things stand at present, we cannot guarantee you a scholarship for the summer semester, but you would of course have all the other ERASMUS benefits. After the submission of the new LA, we will certainly inform you whether funding for the extension is possible.
Please express your interest in an extension in Mobility Online after you have received approval for an extension from the host university and your faculty. However, this is only possible after you have uploaded the Learning Agreement "during the mobility" with all signatures (if there have been changes in your LA). Communicate your interest in an extension before January 15th of each year.
After you have entered your interest in an extension in Mobility Online, please upload the Learning Agreement for the new (2nd) semester.
The new Grant Agreement must be downloaded, scanned and signed and sent to erasmus-out∂intl.kit.edu by March 15 at the latest. Funding can only be granted upon receipt of the GA. You must send or hand in the original document by post to the IStO after your return. This is a prerequisite for the payment of the 2nd installment after the end of your mobility.