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International Students Office (IStO)

Karlsruhe Institute of Technology (KIT)
Adenauerring 2
76131 Karlsruhe

Campus South
Bldg.: 50.20, Room 106

Phone +49 721 608-44911
Fax +49 721 608-44907
Contact Form

Opening hours Secretary
Mo.-Fr. 9 am-12 am
Closed on Tuesday

Currently only available via email or phone

Please also note the office hours of our individual employees

Enrollment at KIT for international Bachelor and Master Students

Enrollment at KIT

As a result of the latest recommendations by the Robert Koch Institute (https://www.rki.de/EN/Home/homepage_node.html) and the special regulations at KIT (https://www.kit.edu/kit/english/25911.php), you are not able to appear in person for enrollment. For this reason, we enable you to enroll online without having to appear in person. Read this information carefully. Send all documents required in one email to the officer responsible for you. The email address of your officer can be found in your admission letter.

Upon enrollment, you will have to present your original certificates and the visa to the officer responsible for you in the course of the 2020 summer semester. Please wait until you will receive our separate email requesting you to do so.

Send the following documents in the pdf format in one email to the officer responsible for you:  

  • Identity card or passport
  • Valid visa with entry stamp or residence title (eAT) and the supplementary sheet
  • Health insurance certificate
  • Confirmation of payment of the semester charge and tuition fees
  • Completed request for enrollment
  • Certificate and transcript of records of your bachelor’s program, if you have not already sent it together with the application
  • Exmatriculation certificate, if you have already studied at a university in Germany
  • Language proficiency certificate

Give a telephone number at which you can be reached during the day. If we have questions, we will call you. Please also indicate your application number. Please send your documents between March 30th and April 17th, 2020. If you enrol before April 17th 2020, you will be able to use all KIT services when lectures start in summer term 2020. Due to the current Corona pandemic, we allow you to enroll until end of May 2020. In case you are not able to provide all documents until then, we recommend you apply again for winter semester 2020/21.

 

Information on the documents:

Your identity card or passport and the visa or residence title have to be up-to-date and valid.

For the duration of your study, you have to have a health insurance. You will either have to become a member of a statutory health insurance company or you have a private health insurance. In the latter case, have your insurance protection confirmed by a statutory health insurance company. Membership with many health insurance companies and the forms needed for enrollment can be requested online. Here are some links to health insurance companies:

Send us a transfer voucher or another payment certificate confirming that you have paid the semester charge and tuition fees.

Complete page 1 of the request for enrollment.

If you have received your bachelor’s graduation documents between the time of application and now, send a scan.  If you have already submitted your graduation documents together with your application, this is not required.

If you have acquired the required language proficiency certificate during the time of application and now, send us a scan. If you have already submitted this document with the application, this is not required.

Information for students, who received their bachelor’s degree at KIT and wish to continue their studies within a master’s program of KIT

For enrollment, you need the following documents:

  • Application for exmatriculation with a stamp by the department
  • Certificate of the academic title conferred
  • Payment certificate, if you have not yet reregistered
  • Current health insurance certificate
  • Valid residence title, inclusive of supplementary sheet, or certificate of an appointment with the Aliens Authority.

Additional information:

Enrollment will become effective on April 01, 2020 at the earliest. Please send us your documents completely in one email between March 30 and April 17, 2020. Incomplete applications will not be considered.

Lectures will start on April 20, 2020 according to current knowledge. Please regularly obtain latest information given on the websites of KIT: https://www.kit.edu/english/index.php, https://www.kit.edu/kit/english/25911.php, and https://www.med.kit.edu/240.php.

The workshops announced for starting studies are cancelled. We will send information for the start of studies to all students enrolled. You can reach us by phone. We will send you further details in April.

Checklist and recommendations for travelers coming to KIT from risk areas

Yes

No

o

o

I stayed in the risk area (see explanations of RKI) in the last 14 days.

o

o

I had contact to a person infected by the new Corona virus in the past 14 days.

o

o

I was in a risk area in the last 14 days (also outside of the risk area) and now have symptoms of an infection of the respiratory passages.

If travelers coming from risk areas answer one of these questions by “yes,” further clarification of the matter is required before these persons return to their workplace/university.

In the first two cases, it is recommended to call MED (phone 0721-608 22070) or to directly call or mail the Health Authority (phone 0721 936 99 250 or gesundheitsamt∂landratsamt-karlsruhe.de).

Persons returning from a risk area and showing symptoms (case 3) should immediately go to a physician after notification by phone. Students are recommended to immediately contact their general practitioner in this case.

For all questions relating to the Corona virus, the State Health Authority has established a central hotline. The staff can be reached on working days and weekends between 9 and 18 hrs at 0711 904 39555.

Information can also be found on the websites of the Ministry of Social Affairs and Integration  https://sozialministerium.baden-wuerttemberg.de/de/startseite/ .

 

I am currently unable to enter Germany. What should I do?

On Wednesday, March 18, 2020, German government imposed an entry ban on Germany due to the Corona pandemic. For the time being, this ban is valid for 30 days. This means for you: If you are not in Germany right now, it will be impossible for you to come to KIT until the entry ban will be lifted. This also applies, if you already have a visa.

 

At the moment, we do not know what the start of the 2020 summer semester at KIT will be like. It is impossible to predict whether and how lectures will start on April 20, 2020. Nevertheless, KIT will remain a traditional university providing face-to-face teaching. Purely internet-based studies from a distance are impossible at KIT. Kindly inform yourself regularly on the websites of KIT: https://www.kit.edu/kit/english/25911.php

 

If you cannot start your studies in the 2020 summer semester, you will have to apply again for the 2020/21 winter semester. For this purpose, you will have to send us the application form and your admission letter for the 2020 summer semester only. We will regard this as your consent with us using your application documents again for the 2020/21 winter semester. Your application documents that have already been submitted to us do not have to be sent again. If you have new documents, however, these will have to be submitted together with your new application. Please note that a study place unfortunately cannot be guaranteed.

 

If you are already in Germany or Karlsruhe, it will be possible for you to enroll by email as described above. The enrollment deadline will be May 11, 2020. However, we recommend to send us all documents by April 17, 2020, at the latest. This will enable you to use all services offered by KIT on the date of the semester start.

 

If you are not yet in Germany, we recommend you to postpone your arrival in Germany and the start of studies at KIT until further notice. The applicants portal for the 2020/21 winter semester will open in May 2020. In principle, you may enroll for the 2020 summer semester. However, enrollment will be possible with a valid visa / residence title only. This applies to all applicants without a European citizenship for both the 2020 summer semester and all following semesters.

 

Please note that we are in an emergency situation. Your health is of highest priority. New information is given every day and the situation may change daily. We understand that this is very difficult for you, as you have probably started to make first preparations for your studies here already. This situation presents us all with new challenges. We are are doing everything we can to respond to them in the best possible way.

 

Where ca I find more information on the current situation at KIT?

Please check these FAQ regularly.