As part of the Erasmus+ program of the European Union, KIT promotes guest lectureships and further education and training of academic and non-academic university staff at European partner universities (and companies).
The aim of this measure is to support the internationalization of universities through the exchange of experiences within the European Higher Education Area.
1. What is funded?
- Mobility for teaching purposes / short visiting lectureships through the Erasmus+ Staff Mobility Program for Lecturers (STA)
- Mobility for further education and training purposes for non-scientific staff and lecturers through the Erasmus+ Staff Mobility Program for Training (STT):
- Work shadowing, individually organized training visits to colleagues with similar areas of responsibility at Erasmus universities
- Staff weeks, set program offer from Erasmus universities to exchange experiences and get to know other university systems
- Stays abroad by lecturers and university staff for the purpose of continued training at companies, e.g. for the development or acquisition of new and innovative teaching and learning practices (to be planned individually)
- Invitations issued towards of European business representatives for the purpose of instruction at KIT (to be planned individually)
Mobility measures have to comprise at least 2 working days / days of stay (excluding travel days), but a maximum of one week. For mobility measures of lecturers for teaching purposes at least 8 lecture periods per week are required. Due to the limited resources at KIT funding is determined individually.
2. Who is eligible?
Permanent employees of KIT from administration and science
- Mobility for teaching purposes (STA):
- Professors and lecturers with a contractual relationship with the university
- Instructors with work contracts
- Professors emeriti and retired teaching staff
- Scientific staff
- Mobility for further educat ion and training purposes (STT), staff from:
- General and technical administration
- Financial Services
- International Affairs
- Public Relations
- Student Advisory Service
- Further Education and Training
Special support for employees with disabilities and employees who are single parents with children is possible.
3. What does funding comprise?
The mobility allowance granted by the program is intended to cover travel and subsistence expenses. It is calculated at KIT as specified by the Federal State Travel Expense Act (Landesreisekostengesetz / Bundesreisekostengesetz).
The amount of funding for travel expenses is determined using the EU distance calculator. More detailed information is provided in the following table. For the EU member states in the majority of cases the distance group 500-1,999 km is applicable. This translates to the amount of EUR 275 for the entire trip (return journey).
|One-way distance according to calculator||Amount(unit cost) per participant (= round trip)|
|10 - 99 km||20 EUR|
|100 - 499 km||180 EUR|
|500 - 1,999 km||275 EUR|
|2.000 - 2,999 km||360 EUR|
|3.000 - 3,999 km||530 EUR|
|4.000 - 7,999 km||820 EUR|
|8,000 km and more||1,500 EUR|
The unit cost per day of stay is calculated according to the country group in the table below.
|Destination Country||Funding (per day)|
|Denmark, Finland, Ireland, Liechtenstein, Luxembourg, Norway, Sweden, United Kingdom||180 EUR|
|Austria, Belgium, Cyprus, France, Greece, Italy, Malta, Portugal, the Netherlands, Spain and for Germany in the case of an invited staff from companies||160 EUR|
|Bulgaria, Croatia, Czech Republic, Estonia, Former Yugoslav Republic of Macedonia, Hungary, Latvia, Lithuania, Poland, Romania, Slovakia, Slovenia, Turkey, Spain,||140 EUR|
Depending on budgetary constraints, IStO reserves the right to cap payout. Under certain circumstances co-funding from institute or department is then required.
4. Where can one go?
ERASMUS stays are possible in all countries mentioned in the table.
For lecturers' mobility (STA) the exchange should be contractually stipulated. This means there must be an agreement between KIT and the destination university. Click here for the partner institutions of KIT.
For staff mobility (STT) no such agreement has to be in place.
5. Where and when is the application submitted?
If you are interested in staff mobility, please contact IStO directly. We will of course try to assist you in contacting the partner university and where appropriate to supplement existing contracts. You must however establish contacts with companies yourself.
Applications are possible at any time and are served according to budgetary possibilities. Therefore, early planning and informing of IStO is recommended.
For the actual application, the following documents must be submitted:
- Mobility agreement teaching (STA) / Mobility agreement further education and training purposes (STT)
- Business travel authorization
- Invitation by partner, specifying the period of stay (copy of the e-mail or informal letter is sufficient)
- Teaching program (STA) / Work program (STT)
Please note that the mobility agreement must also be signed by the partner university. Submit a copy signed by all parties to IStO before your stay starts.
6. What other obligations are there?
Please submit your travel documents to the travel expenses office with a reference to funding by IStO. At the latest 4 weeks after completion of travel, the following documents are to be submitted to the International Students Office:
- Letter of confirmation/Confirmation of stay from hosting institution
- All original bills/invoices
- Travel expenses claim
- Fill in EU online questionnaire
For more detailed information about the process, please refer to our check list.